SEDC Director of Events

Director of Events

Full or Part Time Opportunity
**Remains Open Until Filled**

The Southern Economic Development Council (SEDC), North America’s oldest and largest regional economic development organization representing the world’s leading economy builders in 17 American South states, is seeking a highly organized and strategic professional to lead the planning, coordination, and execution of its diverse portfolio of events. This position plays a critical role in delivering impactful domestic, international, and virtual events that support SEDC’s mission and strengthen its brand.

The Director of Events will oversee the planning and management of all SEDC events. This role involves providing leadership as the primary manager for 5 to 8 in-person events each year and ensuring seamless execution across all aspects of logistics. The Director of Events will also oversee the planning and delivery of virtual events, such as SEDC webinars, while maintaining the same high standards of professionalism and engagement.

This role requires an individual who is skilled at managing relationships with venues, vendors, volunteers, and community partners. The Director of Events will be responsible for pre-event planning, on-site leadership, and post-event follow-up, ensuring that every event reflects SEDC’s mission and high standards of quality. Extensive travel is required.

PRIMARY DUTIES & RESPONSIBILITIES

Event Planning & Management

• Plan and execute a portfolio of approximately 10 events annually, including events for the current year, next year, and at least one planned three years in advance.
• Provide on-site leadership as the primary manager for 5 to 8 in-person events each year, ensuring seamless execution and problem resolution during events.
• Develop a detailed, time-stamped run of show for each event, distributing it to all key personnel to ensure coordinated execution.
• Conduct preconference walkthroughs with hotels and venues to ensure all arrangements meet SEDC’s standards.
• Build and manage a volunteer team to assist with the execution of in-person events.
• Leverage and showcase host community assets to enhance the quality and impact of events.
• Develop comprehensive event plans, including timelines, budgets, and checklists, ensuring all logistical details are accounted for and executed effectively.
• Identify and collaborate with vendors to assure production (lighting, staging, environments, booths) are designed accordingly.

Committee & Planning Team Management

• Build, organize, and staff planning teams and committees for events, ensuring diverse participation and clear responsibilities.
• Set and lead regular planning team and committee meetings to align on objectives, timelines, and deliverables.
• Provide ongoing communication and support to committee members to facilitate successful event planning and execution.

Printed & Digital Materials

• Responsible for developing all printed and digital event materials, including booklets, signage, and individual collateral items.

Speaker & Sponsor Coordination

• Secure high-quality speakers and panelists for SEDC events under the direction of the SEDC President.
• Coordinate speaker logistics, including travel arrangements, accommodations, and presentation requirements.
• Manage sponsor relationships and logistics to ensure alignment with event goals and deliverables.
• Execute post-event correspondence to thank speakers, sponsors, and key participants.

Site Selection & Vendor Negotiations

• Identify and evaluate potential event sites, including hotels, conference centers, and community venues.
• Negotiate contracts with venues to secure competitive pricing and favorable terms for SEDC events.
• Collaborate with SEDC event vendors to ensure the vision for each event is achieved and financial goals are met.

Member & Community Engagement

• Serve as the primary point of contact for membership at all SEDC events, engaging members and ensuring their needs are met.
• Engage SEDC State Directors and local members (where the event is hosted) to ensure collaboration throughout the planning and execution process.
• Enhance the attendee experience by managing all aspects of registration, accommodations, and on-site support.
• Showcase and promote local community assets during events to create unique and memorable experiences.

Executive Support

• Responsible for managing the schedules of the SEDC President and SEDC Chair during events to ensure they are informed, oriented, and prepared for all responsibilities.
• Responsible for scheduling, briefing, and communicating with the SEDC President to ensure alignment with the event’s timeline and objectives.

Virtual Event Management

• Plan, manage, and execute virtual events, including SEDC webinars, ensuring alignment with SEDC’s strategic goals and high standards of quality.
• Manage virtual event platforms to provide a seamless and engaging experience for attendees.
• Coordinate with virtual speakers, sponsors, and participants to ensure all aspects of the event run smoothly.

Post-Event Analysis & Reporting

• Gather and analyze post-event feedback to measure success and identify areas for improvement.
• Compile detailed post-event reports for review by the SEDC President and other stakeholders.

Preferred Requirements

• Proven experience in event planning and management, including multi-state or national events.
• Strong organizational, negotiation, and communication skills.
• Ability to build and manage high-performing volunteer teams and committees.
• Proficiency in virtual event platforms and association management software.
• Demonstrated ability to manage multiple projects simultaneously and meet deadlines.
• Willingness to travel.
• Motivated, independent work ethic with a commitment to excellence.

Work Environment

• The Director of Events is a flexible role that can be full-time or part-time, with extensive travel required. This position offers a remote work environment, with opportunities for on-site engagement during events.

APPLICATION PROCESS & QUESTIONS

Please send your resume and letter of intent to apply, including documentation outlining that you meet the preferred requirements listed above, to SEDC President Matt Tackett via email at mtackett@sedc.org. Contact SEDC President Matt Tackett with any questions. The position remains open until filled.